There are two clearly differentiated cases in the invoice issuing scenario. In the case of issuing a small volume of invoices, companies or professionals may have an invoicing service that allows them to manage the entire process manually, with forms that guide them at all times. In the case of issuing medium or high volumes of invoices, a solution integrated with the company's ERP, which automates the entire process, will be much more useful.

¿How does the integrated invoice issuance process work?

Automation
The tool of electronic invoicing should be able to automate the entire collection process of the invoices generated in the company’s ERP and send them to the recipients in the format and through the channel they have specified. The transfer of invoices from the ERP to the delivery platform can be one-by-one of in blocks.

User integration – platform
The link between the invoicing tool and the ERP is made through exchange files. The ERP generates the invoices into a format which then arrive at the invoicing tool and through predetermined processes in the tool are sent to all the recipients in the format they need and through the medium they indicate. The tool is in charge of processing the issued invoices so that they reach their recipients with all their requirements.
Client invoice delivery channels

One of the points established in the Technical Regulations of the Create and Grow Law is that the different Electronic Invoice platforms should be able to interconnect among themselves and with different invoice entry points. This interconnection will allow users to send invoices through any channel, without the need-to-know which ones they are.

What are the main delivery channels of the Electronic Invoice?

EDI Networks
Certain business sectors such as distribution, public health or the automotive industry use EDI to exchange their business documents, including the Invoice. The invoice delivery platform used must be able to transform the invoice generated in the ERP to EDI format and send it to its recipients through the established channels.
In Spain, there are only 4 certified EDI service operators. eDiversa Group is one of them, because it has an infrastructure of interconnections and a knowledge of the standards which gives us high added value.

Electronic Invoice Platforms
The circumstance could arise where the recipient of the Invoices that we send does not use the same electronic invoice service platform as the sender. One of the requirements established in the Technical Regulations of the Create and Grow Law is the interconnection between all electronic invoice service operators. Therefore, using different interchange tools should not be a problem for users. The delivery format will be chosen by the users.

Customer portal
Another way to deliver the invoices generated by a company is to upload them to a cloud portal that recipients can access to have their invoices free of charge. In the case of eDiversa Group, this portal is the same platform, comeDiFact, which the client can use as the recipient of the invoices and which can be customized with the image and requirements of each company. comeDiFact also stores the invoices during the period established by law at no additional cost to its users.

Delivery to Public Administrations
In the case of invoices that must be sent to Public Administrations, the electronic invoice service operator should have access to invoice entry points used by the Administrations. The eDiversa Group platform has connection with all national, autonomous and local administrations.

In conclusion, we can say that the key for the invoice issuance scenario in the new context of invoices is being able to have a tool that is capable of sending all invoices generated in a single format and each addressee will receive them in the format they need and through the required channel. OurcomeDiFact platform, is one of them. Don't hesitate to contact us in case you need any help.